Access Documents Quickly and Efficiently
The ability to easily scan, store and access hardcopy information, such as presentations, invoices, project plans, and many other documents are paramount to your business’ success. Loss of these documents or delays in retrieving them is not an option. With on-demand document capture and retrieval capabilities, KYOCERA HomePOINT offers instant document access that your business requires.
With the KYOCERA HomePOINT business application you now can instantly capture and send documents to your network home folder while linking with your Active Directory login. KYOCERA HomePOINT makes document scanning and archiving easy. All documents can be digitized without having to install software on local workstations, any special middleware or server add-ons – enabling businesses to further leverage their existing IT infrastructure.
Capture And Route Documents From Any Source
Document workflow is constantly evolving and at times, can be complicated. Documents route through a number of individuals/departments, in various formats and may be distributed to countless locations. Automating your document workflow into a simple and easy-to-use process can be a challenge. However, it doesn’t have to be if you have deployed AutoStore, a server-based application designed to improve your organization’s capture, process and routing of paper and electronic documents.
AutoStore captures documents from virtually any source – from an MFP, network scanner, desktop PC or smartphone. Once documents are captured they can be processed with the application’s powerful capabilities – De-speckling, De-skewing and barcode reading are just a few of the tools available. These cleaned-up, digitized documents can be converted into a variety of formats, such as text searchable PDFs or Microsoft® Office® documents. AutoStore will then route to virtually any destination: fax, email, network folders, PCs, as well as many leading document management systems. Your information is directed where you want it – quickly and accurately.
Your Panel, Your Way
The “one size fits all” concept does not translate into the organizational sphere. There is great diversity in the way businesses are run and the activities of one company can be significantly different from those of another. In light of this reality, it would make sense that document workflow priorities also differ between work groups—therefore, MFP interfaces, which are a major on-ramp to a company’s document workflow, should be tailored to fit your business needs.
With Kyocera’s PanelPlus application, your authorized Kyocera dealer can easily customize the scanning features right on the control panel of your MFPs to maximize your organization’s document imaging efficiency. PanelPlus can boost your workflow performance via task-focused, pre-programmed “one-touch” buttons for scan to e-mail, scan to SMB (PC) or scan to FTP destinations creating a more streamlined environment. You choose the settings you want to see on your control panel. It’s your panel, your way.
Advanced Scanning Made Simple
Scanning is one of the most important functions of document workflow and should be easy to use and serve the purposes that your company needs. With Kyocera’s PinPoint Scan application, scanning to your PC or Mac from a network connected MFP becomes as easy as scanning from a desktop scanner but with the added speed and versatility KYOCERA MFPs provide. With a simple two step installation process, one download to the MFP and one to your computer, network scanning couldn’t be easier.
The straight-forward computer side of PinPoint Scan allows you to create and manage your own pincode and requires no IT intervention. When you enter your PIN at any PinPoint Scan-enabled MFP on the network – that MFP will then rapidly search the network, find your computer and scan directly to it. You can also define the exact destination for the scanned document; Desktop, My Documents or Documents folder or as an attachment in a new e-mail. In addition, setup any folder on your computer as a destination, or a program that supports PDF files, (i.e. Adobe Acrobat or Photoshop) and these destinations immediately become simple one-touch buttons on your network connected MFPs.
Enhance Teacher Productivity, Test-grading Efficiency
Teaching Assistant streamlines the task of printing, grading and analyzing multiple-choice test results using popular bubble sheet forms. With Teaching Assistant, the Kyocera HyPAS-enabled MFP does the work; educators can concentrate on the students themselves, and lesson plans, not on the time-consuming, error-prone process of manual test grading. As an embedded app that runs on the Kyocera MFP, Teaching Assistant does not require network resources and IT support. What’s more, there is no server software to install or PC to connect. Teachers and support staff value its intuitive touch-screen operation, where an unlimited number of bubble sheets can be printed. The finalized tests are scanned, via Teaching Assistant, with test scores and associated reports immediately available; there’s no wait! Comprehensive analytics even drill down to the 10 easiest and 10 most difficult questions, enabling educators to identify strengths and weaknesses, and gear classroom instruction accordingly. With direct integration into Microsoft Excel 2010 or higher, teachers can use the data for statistical purposes throughout the semester. Also, teachers have the ability to incorporate essay questions into their exams and the capability of printing test sheets with student names. Finally, student and test information are also kept secure since Teaching Assistant clears all test data from the MFP after every job.
Securely move documents to any destination
The more efficiently you can move documents across different locations and complex workflows, the quicker you can act on those documents. Unfortunately, many organizations struggle with managing paper and routing processes. Labor intensive and error prone, these processes can impact the value of information and increase operational costs and compliance risks.
Kyocera’s AccuSender business application is a secure and reliable way to send scanned documents to multiple destinations via e-mail. Utilizing either the file split function or YouSendIt™, a leading provider of file transfer and business content services, Kyocera’s AccuSender has a host of robust features, such as e-mail size limits greater than server maximums, delivery confirmation, file password protection, document stamping (including Bates Stamping) and automatic routing. With AccuSender and YouSendIt your organization is assured that the documents sent to each recipient are received the first time and every time. AccuSender also helps reduce the administrative burden of managing FTP systems, while fostering employee adoption and productivity of an easy to use file transfer solution. In addition, users can elect to e-mail scanned documents without utilizing YouSendIt providing the scanned document size is within their e-mail server size threshold.