Document and Data Capture Software that’s Easy to Learn and Use
SimpleCapture provides out-of-the-box data capture capabilities without the need for costly integration and extensive labor force training. It reduces the time and cost required to process thousands of client forms per month, with an easy-to-install, easy-to-use approach.
Unlike most other data capture products, it does not require setting up form templates and can intelligently learn the documents on the fly as the operator processes them. SimpleCapture easily integrates and collects incoming paper and electronic documents from the customer’s range of MPFs, desktop and department scanners and fax servers. The user can associate each source with a profile, or document class, for example invoices. The product ships with default profiles for popular document types, such as invoices, purchase orders, bills of lading and many more. Additional custom profiles may also be created, in Wizard-based mode, without any scripting. It takes minutes and doesn’t require training.
Brains and Brawn for Your Scanner
Drivve has tapped Kyocera’s HyPAS technology to bring its powerful suite of imaging tools to the entire lineup of Kyocera MFPs. The Drivve | Image Kyocera Edition combines feature-rich modules with an exceptionally user-friendly interface to offer superior information sharing and improved document workflows.
With its enhancement features, deep integration capabilities, and exceptional ease-of-use, Drivve | Image makes it easy for Kyocera users to customize and optimize their network scanning, processing, and distribution in full security. Get multiple image-processing powers such as intelligent filename generation and advanced image cleaning for premium-quality scans, email blasting, fax broadcasting, OCR capability, bar code recognition, digital rights management, and more. With Drivve | Image’s intuitive and elegant user interface providing the ultimate user experience, your scanning tasks are made fast, efficient, and even fun. For those users who implement Drivve | Image together with Drivve | DM, Drivve seamlessly delivers a complete HyPAS-enabled document ecosystem to your Kyocera MFP touch screen.
Enterprise Fax Server at a Small Business Price
The GoldFax™ Connector for Kyocera HyPAS-enabled MFPs and enterprise fax server provides a secure fax solution that is lower cost compared to conventional faxing, improves productivity, and helps organizations meet industry regulatory compliance including HIPAA, Sarbanes-Oxley, Gramm-Leach-Bliley, Freedom of Information, and FERPA. GoldFax is affordable by small businesses and full featured and scalable for enterprise organizations.
Fax-enable all Kyocera HyPAS capable MFPs without added cost of MFP fax hardware or need to connect a fax line to Kyocera MFPs. Eliminate costly Analog Plain Old Telephone System (POTS) fax lines ($25 – $100/month). Replace fax lines with inexpensive Direct Inward Dial (DID) fax numbers (approximately $.25/month) and automatically route received faxes to assigned users email. GoldFax pays for itself with these immediate cost savings.
Fax digital documents from your Microsoft® Windows® and Apple® Mac® computers and mobile devices. Control access to faxes including required or optional authentication (User Name and Password) at computer and Kyocera MFP Touch Screen. GoldFax also supports “single sign on” at Kyocera MFPs with Kyocera AccessLock and RFIdeas Card Readers. Enforce standards with fax cover sheets automatically generated for all sent faxes and auto filled with user contact information. Avoid fax document violations with GoldFax Blocked Fax Numbers and limit access to authorized fax phonebooks – customizable for each Kyocera MFP and based upon user login. Reproduce ALL received and sent faxes – user and organizational access control.
Maximize Your Business Processes Quickly and Easily
All organizations need to move information from person to person and place to place in order to complete daily tasks. The need to get vast amounts of information to knowledge workers quickly and efficiently is essential to the success of any organization. Using MaxxVault Enterprise your documents and data are stored in a robust Electronic Document Management System (EDMS) and are available instantly from your desktop, via the web or from within your line of business applications.
MaxxVault provides scalable electronic document management solutions to organizations of any size, across many industries, helping to reduce costs and improve productivity. The application automates the process of moving documents quickly and efficiently to anyone in your organization for review, analysis, processing or approval. With MaxxVault managing your document flow there are no lost or misplaced files and workers are notified via email as soon as new tasks are assigned.
Where Your Information Finds You
The ability to streamline existing processes as well as increasing office productivity is important to any business. However, the need to store documents in various repositories often slow transactional processes. With Kyocera’s OnBase Connector you can further leverage your existing OnBase investment by scanning, indexing and routing documents into the enterprise content management application directly from your HyPAS-enabled Kyocera MFP – simplifying collaboration and exchange of information.
The Kyocera OnBase Connector allows you to scan documents, properly index them and import them directly into OnBase—without leaving the Kyocera MFP. Once scanned into OnBase, users may take full advantage of the OnBase workflows and integrations with other line of business systems. The ability to do multiple document tasks at the device ensures you that processes that require approval, evaluation or documentation can be immediately acted upon and helps streamline workflows.
Safeguarding Data When Networks Go Down
Schools. Hospitals. Law firms. Every organization has documents it can’t afford to lose. That’s why Kyocera created PreservDOX™. If events occur that force your network resources to go down, this powerful business application provides you with an additional layer of protection that goes beyond conventional backup routines. Critical documents can be saved to a designated synched folder at your PC, and automatically routed to your predefined Kyocera HyPAS®-enabled MFP for safe keeping and immediate access. To protect confidentiality of the routed files, PIN codes are assigned to each folder – eliminating unauthorized access to the data. In addition, PreservDOX™ can provide your administrators with status information on when the last update was sent, as well as cloning capability for them to disburse application settings across multiple devices.
Business continuity solutions do not address the period of time an organization is most vulnerable: the critical gap between a server going down and network operations being restored. Kyocera’s PreservDOX™ offers flexibility that aligns with your business needs – allowing you to minimize downtime, maintain staff productivity and adhere to regulatory requirements.
Fax the Right Way
When you think about efficient document workflow – print, copy and scan come to mind, but what about fax? Automating your fax communications will help you get the most out of your current Kyocera technology while controlling costs and reducing risks typically associated with manual processes.
With RightFax, organizations will be able to consolidate all faxing services on the network, giving users convenient access to faxing capabilities on the same devices used daily for printing, scanning and copying. As a result, businesses that use RightFax can reduce operating costs, while also improving their ability to meet security and compliance requirements.
Kyocera’s RightFax Connector allows users to send faxes through an OpenText® Fax Server (RightFax) directly from the operation panel of a HyPAS-enabled Kyocera MFP. Using the touch panel of the MFP, users can access advanced RightFax features such as phone books, billing codes, cover pages, secure docs and certified delivery. The connector offers IT administrators several deployment options for setting up MFPs on the network to work seamlessly with existing RightFax servers.
Document Management Made Easy!
SentryFile allows you to integrate paper documents and electronic documents into an online filing system. It has all the tools that today’s digital office demands, in a single, web-based package. Quickly create a complete digital library of all your important business documents, and rest assured that in the event of a disaster your data is safe
SentryFile is a comprehensive document management solution that allows you to digitize your filing system. It’s web-based interface allows you to rapidly deploy the solution and ensures compatibility with virtually all platforms and devices. With the included SentryFile Connector for HyPAS you can also scan and search/print documents from the keypad of the MFP. SentryFile’s free KYOcapture connector allows you to integrate with your workflows.
Work and Share Together
Working together is key to business success. Employees, departments, and companies alike are looking for better ways to share information. Without expensive middleware or server add-ons, your HyPAS-enabled Kyocera MFP becomes a high speed on-ramp for the conversion of paper documents into easily-shared digital files. Add Kyocera’s SharePoint Connector and these electronic documents can be sent directly to your secure Microsoft SharePoint server – making it easier for employees to share, collaborate and manage their ideas and information.
To leverage your existing IT infrastructure and enable you to maximize workgroup productivity, Kyocera’s SharePoint Connector offers an intuitive Scan-to-SharePoint feature. With this application, you can simply access documents on the SharePoint server directly from your MFP’s control panel. While at the device, you can browse through Document Libraries, create new folders, and scan-to and print directly from SharePoint. And with 24/7 access, authorized users can browse to their existing SharePoint Document Library from any network PC, simplifying and automating the document sharing experience.
Square 9 Softworks
Effortless document workflow at your fingertips
From small businesses to the Fortune 500, organizations that rely on document-intensive processes use SmartSearch to manage documents electronically and streamline their workflows as they eliminate inefficient paper based filing systems. Built on the .NET Platform using an open architecture design, SmartSearch is a scalable, value-driven solution that is easy to use, learn and support.
This unique software solution is ideal for paper-intensive businesses such as law offices, physician practices, accounting firms, trucking companies, and mortgage and title companies that are looking for a cost-effective way to eliminate their paper-based filing systems.